- Memorial Day
(Last Monday in May)
In accordance with the Goldberg Interest Arbitration Award, effective Feb. 2, 2002, eligible full-time and part-time regular employees may elect to receive up to eight hours of annual leave in lieu of holiday leave pay. Employees can exercise this option starting with the Presidents’ Day holiday, Feb. 18, 2002.
The new Article 11 contract provisions give eligible APWU full-time and part-time regular employees an option to receive holiday leave pay or annual leave if the employee works any part of their holiday or designated holiday. This option applies whether the employee is required to work or volunteers to work the holiday or designated holiday.
To be eligible for holiday pay, an employee must be in a pay status the last hour of the employee’s scheduled workday prior to the holiday or the first hour of the employee’s scheduled workday after the holiday. Management is not permitted to disapprove properly submitted requests to receive annual leave in lieu of holiday leave pay.
The option to elect annual leave in lieu of holiday leave is available only to employees who work at least some part of their holiday or designated holiday.
If an employee elects to be credited with annual leave in lieu of holiday leave pay and requests to work only part of the holiday or designated holiday, the employee must request some type of leave (i.e., annual, sick, LWOP) for the remainder of that day, as with any other workday. If the employee works a partial holiday because management requires it, the employee is to be paid guaranteed time for the remainder of the day.
Part-time regulars (PTRs) who elect annual leave in lieu of holiday leave pay are entitled to an amount of annual leave equal to their regular work schedule, not to exceed eight hours. For example, a PTR who is normally scheduled six hours per day would be entitled to six hours of holiday leave pay. Therefore, if otherwise eligible, the employee may elect to convert that holiday leave pay to six hours of annual leave.
Employees must use the current Form 3971 to notify management of their intent to elect annual leave in lieu of holiday leave pay, pending modification of the PS Form 3971. Employees should check the block labeled “Other” under “Type of Absence” and write, “Elect Annual Leave in lieu of Holiday Leave (holiday name, i.e. President’s Day)” in the “Remarks” section. The Form 3971 must be submitted to the supervisor no later than the end of the employee’s holiday or designated holiday.
The employee’s request (Form 3971) must be signed and dated by the supervisor, who will keep the original for record-keeping purposes. The employee must be provided with a copy. Until payroll system changes are completed, the annual leave hours will not appear on employees’ annual leave balances. However, the leave is available for use the pay period following the holiday, subject to normal leave approval procedures.
Employees annual leave balances will be updated as soon as the payroll systems have been modified. Once payroll system changes are completed, annual leave in lieu of holiday leave pay will show up in employees’ annual leave balances the pay period following the holiday. Because deferred holiday leave is combined with other annual leave, it becomes subject to loss if the employee has more than the maximum leave carryover at the end of the leave year.
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