"The steward is clearly the union's first line of defense. The steward can and should act to file grievances when he or she discovers a wrongful action by the employer."   - Alex Aleman (July 2002 Dispatch)

Forms, Manuals, Handbooks

pdf = in pdf format. Adobe Acrobat Reader required.

Revised FMLA Forms - "Fillable"
The APWU FMLA Forms are once again available for employees to use when submitting medical certification for leave under the Family & Medical Leave Act (FMLA). In accordance with an April 18, 2012, award by Arbitrator Shyam Das, the Postal Service cannot require employees to use the Department of Labor's WH-380 forms. Arbitrator Das recognized that the DOL Forms are optional forms. The USPS must accept an employee's medical certification in any format - provided it contains all of the information required under the law.
APWU FMLA Form 1 - Certification by a Health Care Provider for the Employee's Own Serious Illness
APWU FMLA Form 2 - Certification by a Health Care Provider for a Family Member's serious Illness
APWU FMLA Form 3 - Certification by Employee of Qualifying Exigency for Military Family Leave
APWU FMLA Form 4 - Certification by a Service Member's Health Care Provider for Caregiver Military Family Leave

Sample FMLA Forms
Sample Form for Employee's Absence Plus Treatment
Sample Form for Child with Chronic Condition
Sample Form for Chronic Condition
Sample Form for Hospital Stay
Sample Form for Long Term-Terminal Illness
Sample Form for Multiple Treatments
Sample Form for Pregnancy

Although the APWU forms may look different than the DOL forms, the APWU forms reflect the same basic FMLA medical certification requirements so as to permit healthcare providers to furnish appropriate medical information in accordance with the law.
The APWU forms are more streamlined, easier for healthcare providers to use, and protect against inappropriate disclosure of protected health information. For these reasons, the APWU encourages union members to use FMLA medical certification forms developed by the APWU.
Please keep in mind that, regardless of what format an employee uses for FMLA medical certification, if a medical certification is incomplete or insufficient, the Postal Service is required to explain to the employee in writing what specific, additional information is necessary to make the certification complete and sufficient and give the employee an opportunity to cure the defects.

  • Doctors Certification Word - The Union Office has developed the attached form that members can use when management requires medical documentation (warranted or not). This form should be sufficient for this requirement. Whether the requirement is justified would be the subject of an investigation by the steward. Hopefully this form will make it easier on those members who are unclear of the exact requirements for proper documentation to include the specific "incapacitated".
  • Work Hours Tracking Sheet Word - The local produced the work sheet to keep track of your hours. We cannot rely on management to accurately account for our paid hours. Use the form for accountability and ask for the Every Thing report to ensure your hours have been accounted for.
  • Remain Live Bidder Word - When you are awarded a job (successful bidder) please use this form when requesting to remain a live bidder on a previous bulletin. Remember that failure to do so will result in cancellation of all previous bids.
  • Instructions for Witnesses In Arbitration pdf

  • CA 1 pdf - Federal Employee's Notice of Traumatic Injury Claim for Continuation of Pay/Compensation
  • CA 2 pdf - Notice of Occupational Disease and Claim for Compensation
  • CA 2a pdf - Notice of Employee's Recurrence of Disability and Claim for Pay/Compensation
  • CA 7 pdf - Claim for Injured on Duty Compensation
  • CA 7a pdf - Time Analysis Form
  • CA 7b pdf - Leave Buy-Back Worksheet/Certification Form
  • CA 10 pdf - What a Federal Employee Should Do When Injured at Work
  • CA 11 pdf - When Injured at Work Information
  • CA-14 pdf - OWCP process for notifying claimants of their entitlements and claim number
  • CA 17 pdf - Duty Status Report
  • CA-810 - A handbook for Federal agency personnel specialists, compensation specialists, and supervisors prepared by OWCP, ESA and DOL for dealing with injured employees.
  • Fit For Dutypdf - Management Instructions - Provides information about the levels of fitness-for-duty examinations and their application by Postal Srvice and consultative medical personnel
  • Workers Comppdf - Relationship Between Retirement Annuity and Compensation for Work-Related Injuries and Diseases - An employee who is disabled or injured in the line of duty may be eligible for workers' compensation benefits from the Department of Labor and how the employee's entilement to workers' compensation benefits affects present and future retirement and survivor annuity rights under CSRS and FERS
  • EL 307pdf - Guidelines on Reasonable Accommodations
  • EL 401pdf - Supervisor's Guide to Scheduling and Premium Pay
  • EL 505pdf - Injury Compensation Procedures
  • EL 801 pdf - Supervisor's Safety Hanbook
  • EL 860 pdf - Employee Medical Records
  • EL 921 - SUPERVISORS GUIDE TO HANDLING GRIEVANCES in MSWORD format. Thanks to the Denver Local.
  • F-21 Time and Attendance Hanbook pdf

  • Pub 133pdf - What You Need to Know About EEO
  • Pub 317 pdf Managers Guide to Reasonable Accommodation
  • Pub 223 - Directives and Forms Catalog -Updated With Postal Bulletin Revisions Through September 18, 2003

  • DMM - in pdf or HTML - The DMM is the mailers' Bible, providing detailed information about the latest rates and rules for mail, such as eligibility, preparation, sortation, rates, fees, worksharing discounts and the availability of special services.

Caution on the Use of USPS Publications
Note: Check for the latest issue. The Postal Service updates its various manuals and handbooks according to different schedules. (For instance, the ELM has been revised several times during the past couple of years.) To see if you have the current edition of a particular publication, obtain the latest Publication 223, Directives and Forms Catalog, from the USPS Web site, http://www.usps.com/cpim/ftp/pubs/pub223/welcome.htm. Use the site’s search function to locate a publication.

  Steward Resources
Stewards Update

You will need to use Adobe Acrobat Reader Version 4.0 (or above) to fully utilize the "data entry" features of these forms. You can obtain a free copy of Acrobat Reader at www.adobe.com/prodindex/acrobat/readstep.html.

Download these forms to a directory of your choice on your computer's hard drive. If Adobe Acrobat Reader is installed on your system then just double-click on the downloaded file in Windows Explorer. This will launch the Adobe Acrobat Reader.

These forms have been designed so that you can type information directly into the appropriate data fields and then print the forms on your computer's printer. The forms' data entry fields may be selected by clicking with a mouse in the appropriate field on the form. You can move between the fields by pressing the tab button on the keyboard to move forward or the shift + tab buttons to move backwards. When printing you should make sure that "annotations" in the print dialog box is not checked. If you have the full version of Adobe Acrobat, you can also save the form. Choose File (on the Acrobat Toolbar) and Save As if you wish to save the completed form.

Click on the red Squaresquare_red.gif (82 bytes)at the upper left corner of the opened form to reset the form, i.e. clear data that has been entered.

Click on the yellow question mark ? on the opened form to get instructions on using the form. Click on the question mark or Window button (top left) to close the help window.

  Steward Training Manuals

Grievance Forms

  • Step 1 Grievance Outline Worksheetpdf
  • Step 2 Grievance Appeal Formpdf
  • Step 3 Grievance Appeal Formpdf
  • Appeal to Arbitration From Step 2 Formpdf
  • Request for Informationpdf

    Ode To The Shop Steward

    author unknown

    Who Is The Person Of Lowly Pay
    With The Haggard Look And Hair Of Gray ?

    Who Gets No Rest By Day Or Night,
    Who Is Always Wrong And Never Right.
    Who Doesn't Have A Law Degree,
    But Who Goes To Bat For You And Me.
    Though Seldom Have They Been To College
    They Must Possess The Widest Knowledge
    Of Labor Grades And When To Grieve,
    Of Vacation Pay And Sickness Leave.
    Of Overtime And Who's To Do It,
    And Coffee Time And Who's To Brew It.
    Then How and Which And Why And When
    And All The Problems Known To Men.
    If With The Foreman They Agree,

    Then They're The Rats Who Have Weak Knees.
    But, If To The Workers They Try To Cater,
    Then They're Branded As Agitators.
    The Guy Or Gal Who Has To Take The Slop,
    Is Proudly Called Steward Of The Shop !

    Be informed, stay informed. In knowledge there is power, in unity there is strength.

    Home   Back Home